All staff members currently paid on the semi-monthly or monthly pay cycles may submit a request to transition.

Not at this time. The nuances associated with some faculty pay require additional system review. We anticipate having the ability to accept interest from faculty later in calendar year 2027.

Yes. Staff on a leave of absence may submit a form to transition to the bi-weekly pay cycle.

No, staff who transition to the bi-weekly pay cycle will maintain the same salary. Paychecks will be smaller and more frequent since annual pay will be distributed over more pay periods (26 for the new bi-weekly pay cycle vs. 24 for semi-monthly and 12 for monthly salaried staff).

Benefits eligibility are not impacted by this change. Some tax and benefit deductions will be spread across more paychecks, resulting in smaller deductions each pay period.

• Review and if necessary, adjust any voluntary deductions or allocations based on a flat dollar amount per paycheck, such as contributions to a savings account or retirement plan through the Benefits and Pay app in myURHR Workday.
• Review and if necessary, adjust any automatic bill payments or personal financial arrangements aligned to your new pay cycle.

Staff will receive an email from the Office of Human Resources on Monday, July 27, 2026, with an online form to complete and submit. Staff should carefully review the information before completing and submitting the form by Monday, August 17, 2026. We will only accept requests through this form as payroll must have formal employee authorization to make the change. You can also find the form on the HR Website in the News and Updates section after it launches on July 27, 2026. For additional assistance, please contact Ask-URHR via email or phone at (585) ASK-URHR (275-8747).

Your pay timing will depend on your transition date.

Effective Date: September 20, 2026
Those who transition to the bi-weekly pay cycle on September 20, 2026, will receive their first bi-weekly paycheck on Friday, October 9, 2026, for the pay period of September 20 through October 3, 2026. Staff will then be paid every two weeks thereafter in accordance with the bi-weekly payroll calendar.

Staff currently on the semi-monthly pay cycle will receive their last semi-monthly paycheck on Wednesday, September 30, 2026, for the period from September 16 through September 19, 2026.

Staff currently on the monthly pay cycle will receive their last monthly paycheck on Wednesday, September 30, 2026, for the period from September 1 through September 19, 2026.

Effective Date: November 1, 2026

Those who transition to the bi-weekly pay cycle on November 1, 2026, will receive their first bi-weekly paycheck on Friday, November 20, 2026, for the pay period of November 1 through November 14, 2026.  Staff will then be paid every two weeks thereafter in accordance with the bi-weekly payroll calendar.

Staff currently on the semi-monthly pay cycle will receive their last semi-monthly paycheck on October 30, 2026, for the period from October 16 through October 31, 2026.

Staff currently on the monthly pay cycle will receive their last monthly paycheck on October 30, 2026, for the period from October 1 through October 31, 2026.

No, effective dates will be determined based on the order of form submissions received. The first 250 submissions will transition effective September 20, 2026. The next 750 will transition effective November 1, 2026. If there are more than 1,000 requests to transition, the University will offer additional dates throughout calendar year 2027. This phased approach allows HR and the payroll office time to carefully process and validate each request to the new pay cycle.

On or before September 4, 2026, applicants will be notified of their pay cycle change request status along with the effective date of the transition, via email from the Office of Human Resources.

The University will offer additional dates throughout calendar year 2027.

No. If your job does not currently require you to report time, you do not need to start reporting time with this pay cycle change.

Upon confirmation by the Office of Human Resources, all positions you hold at the University will permanently transition to the bi-weekly pay cycle for the duration of your employment.

If an employment transaction is in process with an effective date that overlaps with or follows the bi-weekly transition date, the transition effective date may be adjusted to align with the employment transaction.

If you decide to withdraw your request, please notify the Office of Human Resources as soon as possible by contacting Ask-URHR via email.

HR must receive requests to withdraw participation by the following deadlines:

• For a September 20, 2026, effective date: Tuesday, September 8, 2026
• For a November 1, 2026, effective date: Tuesday, October 20, 2026

After the deadlines listed above, staff who received confirmation will permanently transition to the bi-weekly pay cycle for the duration of their employment with the University of Rochester. They will not be able to change back.