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Legal Secretary Vacancy
Дата публикации: 10-07-2026 11:20:04

The South African Institute for Drug-Free Sport (“SAIDS”) is the national anti-doping organisation of the Republic of South Africa. SAIDS is an independent public entity (per schedule 3A of the Public Finance Management Act (PFMA)) based in Rondebosch, Cape Town. We are currently recruiting for the below mentioned position. Job Title: Legal Secretary Location: Rondebosch, […]
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The South African Institute for Drug-Free Sport (“SAIDS”) is the national anti-doping organisation of the Republic of South Africa. SAIDS is an independent public entity (per schedule 3A of the Public Finance Management Act (PFMA)) based in Rondebosch, Cape Town.
We are currently recruiting for the below mentioned position.

Job Title: Legal Secretary
Location: Rondebosch, Cape Town
Reports to: Legal Manager
Standard Working Hours (excluding overtime): 08h30 – 16h30
Purpose of the Position

To provide high-level legal, administrative and case management support to the Legal Department in the administration of anti-doping matters. The Legal Secretary is responsible for ensuring that anti-doping cases are processed efficiently, confidentially and in compliance with the World Anti-Doping Agency Code (WADC), the International Standards, applicable anti-doping rules, and relevant national legislation. The role supports the processing of results management from the notification of an anti-doping rule violation through to the conclusion of hearings, appeals and sanction implementation.

Key Responsibilities 1. Legal and Case Administration
  • Maintain and administer confidential case files for all results management matters.
  • Maintain electronic and physical case management systems.
  • Prepare legal correspondence, notices, procedural letters and case documentation.
  • Ensure all procedural deadlines are monitored and met.
  • Assist with drafting of:
    • Notice of Charge
    • Acceptance of Consequences form
    • Written Decisions
    • Hearing request forms
    • Virtual hearing agreement
    • Without prejudice agreements
  • Maintain accurate records of all communications.
2. Results Management Support
  • Track timelines prescribed under applicable Anti-Doping Rules.
  • Coordinate athlete responses and submissions.
  • Prepare and print hearing bundles and indexed case files.
  • Liaise with sample collection personnel, athletes, doping control department in collection of documentation.
3. Hearing Administration
  • Coordinate disciplinary tribunal hearings with the Registrar, Athletes, legal representatives, panel members, witnesses, experts.
  • Send out hearing or meeting date notices.
  • Compile hearing case files and couriering any documentation upon request.
  • Booking of transcription services.
  • Co-ordinate booking of hearing or meeting venues, flights and accommodations with our travel agency.
4. Legal Document Management
  • Prepare and format: affidavits, witness statements, legal submissions, hearing bundles.
  • Maintain version control of legal documents and ensure secure storage of confidential legal records.
5. Stakeholder Communication

Maintain professional and impartial communication at all times. Serve as the administrative liaison with athletes, athlete representatives, National Federations, International Federations, accredited laboratories, tribunal panel members, external legal counsel and World Anti-Doping Agency (WADA) where appropriate.

6. Record Management and Secretariat Support
  • Update and maintain accurate case registers, tribunal and appeal panel information, data capturing and input of information into an on-line anti-doping database named the Anti-Doping Administration Management System (ADAMS).
  • Maintain document retention schedules.
  • Schedule legal and case management meetings.
  • Prepare agendas and take accurate minutes in meetings and consultations.
  • Track action items and assist with legal project administration.
  • Processing of invoices for payments in accordance with the PFMA, National Treasury Regulations, including supply chain management and procurement.
Minimum Qualifications
  • legal Secretarial or Paralegal Diploma/Certificate
  • Office Administration qualification with legal experience.

Advantageous:

  • Training in Anti-Doping Administration
Key Requirements and Experience
  • Minimum 5-8 years’ experience as a Legal Secretary or Litigation Secretary.
  • Experience supporting legal practitioners and document management.
  • Experience coordinating legal hearings.

Highly Desirable:

  • Experience within sport administration and/or anti-doping administration.
  • Experience with disciplinary proceedings and tribunal administration.
  • Administrative law or sports law experience.
Key Competencies
Technical Skills Behavioural Competencies
  • Legal drafting
  • Legal document formatting
  • Case management
  • Records management
  • Minute taking
  • Diary management
  • Hearing coordination
  • Electronic document management systems
  • Microsoft Office (Advanced)
    • Exceptional attention to detail
    • Honest, trustworthy and integrity
    • Professionalism and strong organisational skills
    • Excellent written and verbal communication
    • Time management and ability to work under pressure
    • Problem-solving ability, sound judgement and high ethical standards
    • Analytical thinking
Remuneration:

Remuneration for this position is between R 370 000 – R410 000 per annum, all inclusive of benefits viz., medical insurance, retirement annuity, group insurance, mobile phone allowance, home internet allowance.

All prospective candidates are encouraged to complete their application on the provided google form link https://forms.gle/rnG2dWCNmC3gM7eN9 which will allow you to attach the following:

  • a cover letter
  • resume/CV
  • letter of recommendation from previous employer/s
  • relevant certifications and qualifications

If you are unable to complete the form on the Google link, please send your application or queries to [email protected] and place the position you are applying for in the subject line of the email.

Deadline for submission of applications: no later than 10:00 am Thursday, 23rd July 2026.

If you do not receive a reply from the SAIDS within three weeks following the closing deadline, you can assume your application was unsuccessful.

SAIDS is an equal opportunity employer and values diversity. We do not discriminate based on race, religions, colour, national origin, gender, sexual orientation, age, marital status, disability or other applicable legally protected characteristics.

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